Dallas Document Management System

Finding a document should not be difficult but it can be if there are multiple places where a document might be located and even worse it might exist in all of those locations. The problem then becomes which document is the current version that should be used? But it doesn't stop there; when a document is selected to be updated then managing the latest version and what to do with the older versions has to be decided.

What is an Electronic Document?

Electronic documents come in a number of forms and formats and defining an electronic document is very subjective. A simple and straightforward definition is that an electronic document is an electronic file composed of text and/or graphics, combining content and presentation, containing information that a business wishes to manage and maintain. This information might be an annual report, standard operating procedure or a presentation to a customer.

Understanding the Key Document Management Problems

Finding the electronic document and then updating it is simply one of many potential business problems. Understanding key document management problems is essential to then finding ways to solve those problems - typically by an electronic document management system [EDMS]. Key problems include:

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